How To Set Up Webex Teams

This guide is designed to aid you lot set up a Microsoft Teams meeting for the first time.

It should also help you lot learn how to the different variations of Microsoft Teams meetings and the features at your disposal before, during, and after a meeting.

Here'due south how to become started. If yous're already using Teams, you lot tin jump to the section near relevant below:

How to beginning a Microsoft Teams meeting
How to See At present in Microsoft Teams
Schedule a Microsoft Teams meeting
How to schedule a Microsoft Teams meeting from Outlook
Customize your Microsoft Teams background
How to add members to Microsoft Teams meetings
How to meet everyone in Microsoft Teams
Choosing what you desire to see in a Teams meeting
In-meeting controls and what you can do with Microsoft Teams

How to start a Microsoft Teams coming together

You tin start a Microsoft Teams coming together either through the Teams app or Microsoft Outlook.

The meeting looks the same both ways.

You can decide which you desire to use based on what makes the most sense to your company.

Microsoft is all well-nigh making meetings flexible so there are iv ways that yous can launch a discussion with your team:

Advertising-hoc meetings: Created by clicking the "Meet Now" button to get anybody involved in a conversation as rapidly as possible.
Individual meetings: ane-on-ane conversations with specific colleagues or employees.
Channel meetings: Group conversations with an unabridged team or grouping of people.
Consultation meetings: Like in a telemedicine example where doctors and patients see one to one.

How to Encounter Now in Microsoft Teams

If you want to Meet Now in Microsoft Teams, you're probably looking for the quickest way to get all of the people in a aqueduct talking.

All you need to do is select the little photographic camera icon in a new or existing conversations.

In your video preview, enter a name for your coming together, and click Meet Now.

Click on the names of the people you want to invite to your meeting.

You can also type phone numbers if you want to add people from outside of your organization to the discussion.

If you desire to join a coming together using Meet Now, look for the camera icon in a conversation and click Jump In.

If y'all desire to share a screen during your meeting, click the screen icon to bear witness your screen to the other people y'all're talking to.

The ellipses icon will give you other in-meeting controls, including the option to tape the meeting and have it emailed to you.

How to schedule a Microsoft Teams meeting

You can schedule a Microsoft Teams meeting using your Substitution calendar.

Your calendar in Teams is automatically synced to your Commutation agenda.

Every meeting scheduled in Teams automatically becomes an online meeting.

To schedule a meeting in a chat window, select the icon that looks like a calendar in the chat below the box where you usually type your letters.

Yous can also get to the Agenda tab on the left-hand side of the app and click on New Coming together.

Select a range of time inside the agenda and Teams volition open a scheduling form, where you lot tin can give your meeting a title, invite people, and add meeting details.

Microsoft Teams as well has a Scheduling Assistant you lot can use to find a time that works for everyone.

In one case you've got all the details ironed out, click Salve. This closes the scheduling grade and sends an invite to everyone's inbox.

To create a channel meeting, click on New Meeting and type the name of one or more channels into the box that says Add Channel.

Channels can't be added or edited after yous've sent your invites.

You'll need to transport a new invite if you decide to add together extra channels later.

When yous have a aqueduct meeting, everyone in the team can see and join that channel.

Once again, you can employ the Scheduling Assistant with a channel meeting.

You can also use dropdown boxes on your calendar to add a recurring meeting to everyone's calendar.

Remember, in a Microsoft Commutation calendar, all Microsoft Teams Meetings will show a Bring together button five minutes before a meeting is set to showtime.

When someone joins a meeting, the event changes colors to let you know that someone'due south online.

How to schedule a Microsoft Teams meeting from Outlook

You can also schedule a Microsoft Teams Meetings from Outlook.

The Microsoft Teams Outlook add-in allows people to view, have, or enter meetings from Teams, or Outlook.

To schedule a meeting, open Outlook and click on New Teams Meeting in the calendar view.

Microsoft Teams Meeting button in Outlook

Add the people that you desire to include in the coming together to the To field.

If yous want a bunch of people to bring together the meeting at in one case, you can invite entire contact groups.

Add together your meeting subject area, as well as a location, showtime time, and terminate fourth dimension, then click Send to inform your squad.

You tin can likewise invite people outside of your system to a Teams Meeting from Outlook.

All y'all need to do is add them as guests before the meeting starts, so they don't need to bring together anonymously.

Add together guests to your team by selecting Teams and so visiting the team in your list. Click on … (More Options) > Add member.

Enter the email address of the guest.

Anyone with a business or consumer account can join your squad as a invitee.

You tin likewise edit guest information to give them a name.

Click Add to send a welcome email to your guest.

Edit guest information in Microsoft Teams meetings

Customize your Microsoft Teams background

Video conferencing is a smashing fashion to bring teams together, regardless of where your users are. However, people may exist reluctant to bring together a video meeting if their environment is messy or distracting.

The adept news?Microsoft Teams changes all that.

You tin blur everything behind y'all in a video, for absolute privacy.

To do this, simply:

Click on your audio and video settings screen when yous join a meeting
Choose the ellipses "…" for more options
Tap onBlur my background

You lot can likewise add custom backgrounds like an office environment or company logo, rather than blurring out the groundwork.

Microsoft Teams Custom Backgrounds

Microsoft introduced virtual backgrounds for Microsoft Teams in April 2022. Microsoft said it designed custom backgrounds to let you lot replace your real meeting background with a "fresh and bright abode role."

To find virtual backgrounds, launch a video chat and tap the…menu:

How to launch Microsoft Teams custom background

ClickTestify background effects.

This volition bring up a sidebar with some alternative background options.

You can only use stock photos from Microsoft for at present but watch this space.

For something more than advanced, and to stand out in front of your boss, colleagues, or clients, you tin opt for a third-party background.

To download a choice of premium Microsoft Teams backgrounds, yous can choose from 300 high-quality images here.

How to add members to Microsoft Teams meetings

At that place are various ways to add members to Microsoft Teams meetings.

For instance, if you accept Anonymous Bring together enabled, then anyone can join the conference as an anonymous user past clicking on a meeting link invitation.

You can plough Anonymous Bring together on past visiting the Microsoft Teams admin eye, clicking on Meetings > Coming together Settings > Participants:

Anonymous Join for Microsoft Teams meetings

If you lot desire more control over who attends your meetings, toggle this switch off, and ship invitations to individual team members instead.

Equally well equally inviting anybody in a channel or chat to a meeting at once, you can also send an e-mail and phone number invitations too.

Before a coming together, yous can utilize the Invite People box when you lot starting time your meeting to search for people and invite whoever you similar.

When you're in a meeting, click on Show participants icon your meeting controls to see who's in that location, who'due south been invited, and who isn't there yet.

To ask someone to join a meeting, you tin click on More than Options (…), then Ask to Bring together.

Alternatively, type a person'south name into the search box (if they're in your organisation), or their telephone number or email address.

Want to customize your meeting invitations?

Click on Meetings > Meeting Settings > Email invitation.

Here, y'all can customize the logo that shows upward in your email invitation, besides as the footer, to make your invite seem more professional.

How to run across anybody in Microsoft Teams

Microsoft Teams allows for upward to 250 people to participate in a single Teams meeting.

Only, this doesn't mean you can see all users at the same time. Until recently, Teams simply allowed users to view the 4 last active participants in a video call.

Every bit role of the third anniversary of Microsoft Teams commemoration on the 20^thursday of March, Microsoft rolled out diverse updates, including a new power to see up to 9 people in a coming together at the same time.

The upgrade to simultaneously beingness able to view ix participants came with a few exciting other features for Microsoft Teams meetings, like:

Groundwork mistiness for iOS devices
Enhanced sound even when using networks with high bundle loss
Booking apps added to teams
Custom backgrounds for video meetings
A raise hands characteristic to let your colleagues know you have something to say
The option to formally end meetings for all Teams participants at the aforementioned time

The new 9-person view for Microsoft Teams will feature a 3×3 grid of the most active people in your coming together.

The option will be rolled out incrementally and then keep checking your Teams meetings for this.

Choosing what you want to see in a Teams meeting

Although yous tin can't switch from one screen layout to another in a Teams coming together, Microsoft anticipates what you need to meet during conversations.

When someone is speaking, they'll be added to the roster of the ix videos you can see on your screen at one time.

If choosing what you want to meet in a Teams meeting is important, there are three things you can effort:

Pinning the video: If you need to focus on a detail person during a video conference, right-click on the video you want to pin and select Pin. This keeps the video feed on your screen, no thing who's talking.
Switching betwixt content: When a video presentation appears, you tin can switch between viewing the content and watching other people in the room. Click on the video you're interested in to focus on a particular person or presentation.
Reframing your video: If you want a unlike view of a specific video, right-click on the content and click fit to frame. Choose fill up frame to get a closer, more than cropped view.

In-meeting controls and what you lot can practice with Microsoft Teams

Every bit an admin, you'll be able to utilise your Meetings settings to control plenty of factors, including whether anonymous people can join teams and more.

You tin:

Allow sound conferencing: With an audio conferencing license, people volition be able to punch-in to your meetings from over xc different countries.
Set upward a virtual lobby: Whatever attendees non in your arrangement will appear in a virtual lobby by default with Microsoft Teams. This allows you lot to choose who should take admission to the conversation.
Mute attendees: In large meetings, yous can click on the Mute pick on an attendee's profile to terminate them from disturbing other people in your group. You tin likewise unmute them later, or mute anybody but yourself.
Screen or application sharing: Click on the screen icon on your Microsoft Teams meeting to share your screen. If you just want to share a specific window or application, you lot can choose exactly how much to share.
Interactive troubleshooting: Teams will automatically tell you if it detects whatever bug. For instance, you'll go a notification if you're trying to speak to your squad when you're muted.
Call analytics and recordings: Clicking the … More Options button on Teams will allow you lot to tape a meeting, which can be sent straight to your inbox after the discussion is finished. Microsoft also offers a range of analytics to assistance troubleshoot potential issues with your meetings besides.